Go Paperless with Smarter Appraisal

Technology today has slowly transformed overflowing files cabinets into an organized digital format. Companies are going paperless as a savvy business decision to improve productivity, reduce cost, improve security and help the environment.

Here are some of the reasons why your business should go paperless. Let the transition help you improve and add value to your business.

Improved Efficiency and Productivity / Time Savings
Going Paperless improves the productivity and efficiency of an office. All important information and documents can be covered digitally. You can back up or store them online. You do not have to search through thousands of files to obtain the information. Simply press CTRL + F to find and information can be shared instantly.

Improves Security
Storing and backing up documents on cloud hosting provider eliminates the need to carry sensitive documents out of the office. All access to the system is encrypted using SSL. Appraisal records are accessed base on the roles and organization hierarchy.

Save Money
A paperless office obviously buys less paper. Think about how much you spend each month on paper, ink, postage and other supplies that support a paper-heavy office.

Save Space
Space that is used to store all the physical supplies and actual documents can be condensed into two gigabytes of neatly organized file on a hard drive.

Go Green
Going paperless is an environmentally conscious decision. By transforming your organization into a paperless organization, you can save trees and forests while you save money on paper, ink, postage and other supplies at the same time. Do your part to save the environment!

Automation of performance appraisal means spending less time on data input and increasing your data accuracy levels by reducing human errors. Errors in paper form data entry can be due to errors in handwriting or misinterpretation. Automated workflow makes processes faster, easier to handle and more accurate.

#Did you know?
A tree can produce 17 reams of paper on average and takes about 100 years to grow. A ton of recycled paper saves 17 trees. 17 reams of paper release 110 pounds of carbon dioxide into the atmosphere.
Everyone plays an important role in a company. Everyone in the company has the responsibility to participate and get involved in this process in order to make the business a success. The involvement of the stakeholder’s group include executive, manager, HR and employee.

A great tool at work for everyone

Executive (Management)
Executive (Management) plays a lead in the process acting as role models for the company. Your responsibility is to ensure the company has the talent and skills needed for business success.

You need to ensure the organization’s goals and mission are aligned and reinforced with every employee for maximizing employee satisfaction and productivity.

Finally, Executive has to provide effective business decisions about the company.

Manager (Supervisor)
Managers (Supervisors) have to provide leadership from the goals set by the Executives (Management). They have the responsibility to support employee development and career progression.

The managers have to check regularly with employees on their progress on goals, provide coaching and assistance to achieve goals. Reviews have to be done regularly in a two-way discussion throughout the year instead of an annual review. What is also important is to deliver positive and constructive feedback during one-on-one meetings.

The role of HR in this performance management process is to design the best practice performance management process with reasonable deadlines for completing each step of the process. Hence, HR can save time on automating the performance management process and focus on talent strategy.

HR should look at training and coaching for all levels of staff in the performance management process. They should analyze and review the results and recommend areas of improvement. HR should play an impartial role in the performance management process and look at the overall performance of each person in the company.

The entire performance appraisal process revolves around employees in the company. Employees have to work towards achieving individual goals as well as help the organization reach its goals and objectives.

Each person has to take care of their career development plan, be open to feedback and take the initiative to improve their performance.

Every employee needs to complete the self-appraisal with goals, competencies, and expectations, completing them during the specified deadline. Be honest about your performance and the ratings you have given to yourself!
Best with Staff Performance Review Software

Smarter Appraisal offers a multi-featured web-based staff appraisal solution. Automate your time-consuming process of designing, administrating and consolidating staff performance appraisals.

We help you to align employee goals with the business goals for a productive workforce. We have a built-in 360-degree feedback system that you can easily add questions and rating scales.

With Smarter Appraisal, you can regularly review an employee’s performance so that your organization can achieve a high level of employee engagement and meet the organization goals.

Our solution supports approval routing across multi-level reporting structure. The appraisal templates can be tailored to suit various staff designations and seniority levels.

All data is stored online. You can access the data from anywhere. Simply log on to our web-based solution to create, track and review the goals of your organization anytime.